| Administration
Coordinator |
- Collects all player registration
and supporting forms
- Prepares Excel roster spreadsheets
- Emails rosters to coaches and CFA League
- Attends “Roster Night” CFA meeting
- Resolves all roster discrepancies
- Delivers registration fees to Treasure
- Position requires organizational skills, Microsoft Excel skills,
ability to track down documents from parents. |
| Announcer Coordinator |
- Coordinates the Announcer
schedule for GS home games
- Insures that announcers are capable
- Has up-to-date rosters for both home and away team before each game. |
| Away Game Water/Equip.
Coordinator |
- Insures water/Gatorade jugs get to AWAY games before the Smurf
game.
- Insures medical and equipment kits get to AWAY games before Smurf
game.
- Should be a Smurf or Peewee Parent. |
| Banquet Awards Coordinator |
- Gets list of GS Players and
Coaches
- Discuss player list with coaches
- Coordinate ordering of player and coach awards
- Insure awards are picked up and ready for presentation at the banquet. |
| Banquet Food Coordinator |
- Coordinate banquet’s dinner
(includes meal, drinks and dessert)
- Prepare list of options and review with Coordinator
- Insures teams and coaches know their time slot
- Position cannot be someone who caters the meal through their own
company (conflict of interest). |
| Banquet Program Coordinator and MC |
- Plans the itinerary for the
banquet
- Makes sure the banquet is running smoothly and on-time
- Introduces each level’s coaches
- Presents special awards, etc.
- Basic skill is to be able to MC the Banquet |
| Camp Coordinator |
- Coordinates and runs the GS
Football Camp
- Updates Camp Reg. form, prints copies, put on web.
- Notifies CFA of our camp info.
- Receives completed forms and money
- Compiles camper list, divides into groups
- Holds Camp Planning Meeting with Coaches
- Contacts “special guests” to work camp, assign slots.
- Emails all camp attendees regarding camp info
- Plans the camp nightly schedule
- Insures coaches are filled in at all slots for all evenings
- Tabulates scores for Punt/Pass/Kick
- Picks Lineman, Camper of the Week winners
- Presents awards last night of camp |
| Camp T-shirt Coordinator |
- Gets t-shirt list (with sizes)
from Camp Coordinator
- Works with vendor regarding shirts
- Orders coach’s STAFF camp t-shirts
- Orders PPK, special awards T-shirts
- Picks up shirts, hand out to kids |
| CFA League Representative |
- Attends monthly CFA League
meetings
- Votes on CFA League rule changes
- Communicates CFA news and action items back to GS
- Follows up on action items
- Helps in planning CFA events (playoffs, all-stars, sr. bowl) |
| Chains and Down Marker Coordinator |
- Obtain volunteer list from
Coordinator
- Sets up chain/down marker schedule for home games
- Insures that folks know about and attend their rotation |
| Coach and Background Clearance Coordinator |
- Insures that all coaches and
specified volunteers (weigh-masters, etc.) have completed proper
background qualifications through Good Shepherd’s church office and the
Diocese of Harrisburg
- Position requires ability to walk the new volunteers through Good
Shepherd’s well-documented clearance process; will need to follow-up and
insure that clearance has been obtained. |
| Communication Coordinator |
- Contact local newspapers with
articles of interest related to the Good Shepherd football program
- Place ads in newspapers and local church bulletins for GS
Registrations and Camps |
| Concession Stand and Gate Schedule Coordinator |
- Obtain volunteer list from
Coordinator
- Create Concession Stand and Gate schedule for all home games
- Assign parents to time slots’ publish schedule
- Make adjustments as needed based on volunteer schedule changes
- Contact TRINITY HIGH for kids needing service hours
- Position requires organizational skills, patience dealing with issues
that arise from schedule; ability to deal with people. |
| Concession Stand Coordinator “OPENER” |
- Coordinates Concession stand
set-up
- Manage volunteers during Smurf and PeeWee HOME games
- Insure concession cash received gets to Coordinator
- Monitors food levels
- Communicates issues to Coordinator. |
| Concession Stand Coordinator “CLOSER” |
- Manage volunteers during
Pony/Midgets home games
- Insure concession cash received gets to Coordinator
- Monitors food levels
- Communicates issues to Coordinator
- Coordinates end-of-day clean-up. |
| Concession Stand Food Coordinator |
- Inventories
food/drinks/candy/chips on hand
- Plans weekly food needs (with Coordinator)
- Picks up drinks/chips/candy at BJ’s – receipts to Coord.
- Orders (week before) and picks up burgers, chicken, dogs, cheese sauce
at Sysco – get check from Coord.
- Orders (night before) and picks up buns at Giant
- Orders pizza from Al’s (before and during the games) |
| Equipment Manager |
- Equips all players with equipment
necessary for football practice and games
- Analyzes equipment inventory and orders new equipment
- Sets up equipment hand-outs and end-of-season turn-in
- Deals with equipment issues at all games and practices. |
| Facility Coordinator |
- Insures gate locks are in place
- Insures portable restrooms are ordered and present
- Insures grill has gas for games
- Unlocks main gate only for games
- Unlocks ambulance gate for games
- Insures water and electric are turned on as needed
- Insures that parking lot lights are on at end of season |
| Field Grass and Lining Coordinator |
- Coordinate field mowing schedule
with Mark Hockenberry
- Map out field lines and line field each week
- Dress up lines for Home games. |
| Fundraiser Coordinator |
- Reviews fund-raising options
- Discuss options with Football Coordinator before April
- Coordinates with vendor regarding forms for parents to fill out
- Collects cash/checks from parents
- Manages to the deadlines
- Coordinates distribution of ordered products. |
| Gate Coordinator |
- Obtains volunteer list from
Coordinator
- Sets up gate schedule for all home games
- Insures that folks know about and attend their rotation. |
| Medical Coordinator |
- Insures that GS Football adheres
to CFA bylaws on this topic.
- Coordinates with East Penn Ambulance for coverage at all our HOME V
and JV games
- Insures that First Aid kits are available at each home and away game
- Coordinate AED/CPR class once a year for coaches and volunteers
- Determine which parents have medical training and are available at
practice, in case of an emergency
- Insure the medical information cards are available at the field for
all games and practices. |
| Parent Appreciation Picnic Coordinator |
- Coordinates with Youth Sports
Photo regarding times for our teams to be ready for pictures
- Distributes flyer and/or photo packets to parents
- Notify parents of what uniforms to wear to photo shoot
- On Picture Day insure all have forms properly filled out and collected |
| Picture Day Coordinator |
Coordinate with Youth Sports Photo regarding times for our teams to
be ready for pictures; distribute photo packets to parents; notify
parents of what to wear to photo shoot; on day of pictures insure all
have forms properly filled out |
| Printed Program Designer |
- Collects all program input (team
photos, ads, rosters, etc) for Coordinator
- Designs program cover and internal pages
- Reviews finished program design with Coordinator
- Turns finished program over to printing company
- Position requires some skills in graphic design, another plus is
ability to use programs that can create a printable football program.
|
| Printed Program Ads Coordinator |
- Collects all football program ads
(from parents) by the deadline
- Turns ads over to Program Design Coordinator
- Turns ads money over to Coordinator
- Insures that all businesses purchasing ad space receive a printed
program |
| Spirit Wear Coordinator |
- Works with Football Coordinator
to design year’s logo
- Contacts vendors for best prices (if necessary)
- Coordinates with vendor regarding dates to be on-site to sell products
- Insures all items are produced and delivered as promised |
| Team Moms |
- Insure all GS communications
reach all parents
- Coordinate their team during Picture Day
- Coordinate with Picnic Coordinator regarding each level's food
assignment.
- Coordinate all activities for their team during Homecoming |
| Web Site Coordinator |
- Updates Good Shepherd Football
website with pertinent information for our program. |
| Web Site Photo Coordinator |
- Finds volunteers to take photos
at each game (V and JV)
- Reviews incoming photos
- Uploads photos to website each week. |
| Weigh Masters |
- Arrive before games to conduct
weigh-ins
- Bring both home and away rosters
- Must know the weight-limits for each age group
- Must enforce weigh-in rules specified by CFA League
- Position requires someone to work with players, coaches and parents
during the weigh-in process. Person will need full background clearance.
This role applies to all games (V and JV) |
| Weigh Master Coordinator |
- Coordinates schedule with Weigh
Masters
- Insures weigh-ins are covered for all games (V and JV) |